First United has a Professional Congress Organiser (PCO) track-record dating back to the 1980s with clients from all over the world, and PCO-projects in all sizes. We are the preferred PCO for both public and private congresses taking place annually. No matter the size of the congress we provide meticulous planning, creative solutions and dedicated execution.

We provide both stand-alone PCO-services and complete PCO project-management from A-Z.

First United is a member of ICCA (International Congress & Convention Association), Bergen Convention Bureau, Danish Association of Conferences and Incoming agencies (DACI) and Wonderful Copenhagen/Meeting Place Copenhagen.

PCO Services

Click below to learn more about our PCO-services

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Budget Management & Financial Control

We provide advisory services on how to identify potential revenue for the event and will be responsible for identifying all costs for the purpose of developing an event budget.

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Participant Administration & IT

We’ll control and monitor the overall registration process, including:

  • Creation and set-up of a stand-alone or embedded Conference/Event web page
  • Conference Registration Platform site creation
  • Harvesting and administration of registrations both before and during the event
  • Production and distribution of confirmation letters, invoicing (credit card and bank payments)
  • Participant contacts regarding practical questions
  • Printing and distribution of tickets for meals, excursions and social events
  • Production of name badges
  • Updating and printing of the master lists/participant lists and other statistical reports
  • Registration of all payments from the participants, as well as payment control through electronic reminders on outstanding amounts
  • Preparation, packing of conference material and bags
  • Our event web site is mobile-friendly; enabling a fully functional and adapted platform for mobile devises. We also provide a congress app.
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Administration of Hotels & Event locations

We provide professional assistance in the selection and evaluation of the event venues and will act as the contracting party to the selected venue. We’ll ensure the administration of the hotel room blocks/ room allocations and will be financially responsible for all room nights.

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Marketing & Promotion Management

We provide advisory services in relation to the establishment of marketing and promotion strategies for the event.

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Exhibition & Sponsorship Coordination

We can take responsibility for the process of coordinating exhibits and sponsorships.

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Abstract Management

We provide advisory services on how to systematize and organize the receipt of scientific abstracts, including the necessary software solution to administer the abstract management process.

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Production and Management of Social Events

First United is one of the leading Travel Management companies in Scandinavia and has extensive expertise with proposing, planning, tailoring and executing social events, entertainments, Pre/Post tours, excursions and companion programs.

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Personal Data Management

Our administration and IT-systems are set-up in compliance with the General Data Protection Regulation (GDPR).

Current PCO Projects

See our upcoming PCO-projects.

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NORPIE 2019

History meets future – The Conference on Energy, Power Systems and Power – and Industrial Electronics, NORPIE 2019, will be organised by The Arctic Centre for Sustainable Energy at UiT The Arctic University of Norway, campus Narvik, IEEE Norway Chapter Power and Energy, IEEE Norway  Joint Chapter Power Electronics/Industrial Applications/Industrial Electronics, and The Norwegian National Committee of Cigré. First United is the appointed PCO.

NORPIE 2019

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2nd Norwegian Myeloma Workshop

2nd Norwegian Myeloma Workshop in Trondheim. The Myeloma Workshop is an annual meeting in which doctors and researchers are interested in multiple myeloma (Bone marrow cancer), meeting for knowledge sharing and research experience, and facilitating collaboration.

 

MYELOMA

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NACP 2020

Nordic Association of Clinical Physics (NACP) consists of the medical physics associations of the Nordic countries Denmark, Sweden, Finland, Norway and Iceland. The topic of the upcoming NACP 2020 conference is “Novel medical technologies – applications, assessment and implementations”. The meeting presents medical physics in therapy and diagnostics, with several joint sessions. First United is the appointed PCO.

NACP 2020

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INFODOCDAGENE

Infodocdagene is an annual meeting for users of Infodocs’ journal system ‘Infodoc Plenario’, gathering over 500 doctors and health professionals from all over Norway. Infodocdagene provides valuable updates and new inventions within the journal system and new features such as cloud-based servers in addition to gaining more knowledge from different courses adapted to the participants role, learning from other participants’ experiences and more.

INFODOCDAGENE

Showcased PCO Projects

Here are a few of our recent PCO Projects.

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ISAE 2019

 

53rd International Congress of the International Society for Applied Ethology (ISAE). ISAE 2019 was held in Bergen. As the PCO First United provided PCO-services for the 416 participants from 37 different countries, including online registration platform, 100 abstracts (full abstract & paper management), 50 scientific posters, 350 rooms, housing, multiple daily spouse cultural excursions, and social events during the congress over 4 nights. First United also delivered technical services onsite as well as advisory, budgeting and post event audited financial statements.

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WORLD TUNNEL CONGRESS 2017

 

First United provided full-blown PCO services for; 1700 delegates with online registration platforms, 700 abstracts (full abstract & papers management), 200 scientific posters, 700 rooms, housing, 6500 sq meter exhibition, 4 pre, post technical tour, 6 technical site visits during the congress, multiple daily spouse cultural excursions, and social events during the congress over 6 nights. First United also delivered technical services onsite as well as advisory, budgeting and post event audited financial statements.

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INFODOCDAGENE 2019

 

First United provided full-blown PCO services for the yearly congress for users of Infodoc Plenario Journal System. First United provided for online registration for 500 delegates, meeting facilities, evening entertainment, hotel rooms and exhibitions during the congress. First United also delivered technical services onsite as well as advisory, budgeting and post event audited financial statements.

Check it all out here: Infodocdagene 2019

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HEMATOLOGISK VINTER & HØSTMØTE 2019

 

First United provided full-blown PCO services for the two yearly congresses on hematology. For both congresses First United provided for online registration for delegates, hotel rooms, exhibitions and social events during the congress. First United also delivered technical services onsite as well as advisory, budgeting and post event audited financial statements.

See our full PCO track record...

First United enjoy a track record with documented PCO experience dating back to the 1980s. Send us an e-mail if you want to receive a full overview of our previous PCO projects.

Or call us at + 45 3311 7575